conduct & ethics

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1. POLICY STATEMENT

This Policy shall delineate conduct and ethical behaviour expectations for all Golden Ears

Pickleball Club members, employees and contractors.

2. CONTEXT/BACKGROUND

Golden Ears Pickleball Club is committed to ensuring a safe and positive environment

within its programs, activities and events by advising members that there is an expectation

of appropriate behaviour and of potential consequences for violating this Conduct and

Ethics Policy.

3. APPLICATION

This Policy applies to all members participating in Golden Ears Pickleball Club programs,

activities and events.

This Policy also applies to Golden Ears Pickleball Club members outside of its programs,

activities and events when such conduct, including conduct on social media, is

detrimental to the image and reputation of Golden Ears Pickleball Club or its members.

4. ROLES / RESPONSIBILITIES

4.1. Individual Member Responsibilities

Members participating in Golden Ears Pickleball Club programs, activities and events

have a responsibility to:

4.1.1. Create and maintain respectful relationships with all Golden Ears Pickleball Club

members and other involved individuals by:

 Demonstrating respect for every person regardless of physical characteristics, athletic

ability, age, colour, race, citizenship, ethnic origin, creed, disability, economic or

marital status, gender identity or expression or sexual orientation.

 Focusing comments or criticism appropriately and avoiding public criticism of

athletes, coaches, officials, organizers, volunteers, employees or members.

 Demonstrating the spirit of sportsmanship, sport leadership and ethical conduct.

 Acting to correct or prevent practices that are unjust and discriminatory.

 Treating individuals fairly and reasonably.

 Adhering to the rules of pickleball and the spirit of those rules.

4.1.2. Refrain from:

 Verbally or physically abusing opponents, officials, spectators, or sponsors.

 Using any form of harassment

 Using profane, insulting or other language generally considered to be offensive.

 Using authority to coerce another person.

 Consuming alcohol, tobacco products or recreational drugs while participating in

Golden Ears Pickleball Club authorized sport activities.

 Associating with any person for the purpose of coaching, training, competition,

instruction, administration, management, athletic development, or supervision of the

sport, who has incurred an anti-doping rule violation and is serving a sanction

involving a period of ineligibility imposed pursuant to the Canadian Anti-Doping

Program or the World Anti-Doping Code.

 Wagering or attempting to wager anything of value in connection with an event

which one is or will be competing in.

 Offering, soliciting, or accepting anything of value that is intended to or may be

perceived as trying to cause influence on the outcome of a match or game.

 Using or providing insider (non-public) information to any person where it might

reasonably be expected the information could be used for wagering purposes.

 Helping with covering up or otherwise being complicit in any illicit or untoward

behaviour.

 Using illegal or performance enhancing drugs.

4.1.3. Respect the property of others and not wilfully cause damage.

4.1.4. Promote the sport of pickleball in the most constructive and positive manner

possible.

4.1.5. Adhere to all federal, provincial, municipal and host country laws.

4.1.6. Comply with Golden Ears Pickleball Club’s Bylaws, Policies, procedures, rules

and regulations, as adopted and amended from time to time.

4.1.7. Conduct themselves in a manner one would expect of others when engaging in

the business, activities or events of Golden Ears Pickleball Club.

4.2. Golden Ears Pickleball Board of Directors and Committee Members

In addition to the member responsibilities described in Section 4.1 of this Policy, Golden

Ears Pickleball Club’s Board of Directors (the Board) and committee members will have

additional responsibilities to:

4.2.1. Function primarily as a member of the Board and/or committee(s) of Golden

Ears Pickleball Club, not as a member of any other pickleball association or

constituency. A potential conflict of interest circumstance must be brought

forward either orally or via Golden Ears Pickleball Club's Conflict of Interest

Policy procedures. If the majority of the Board deems a real or perceived

conflict of interest exists. The Board member shall be asked to recuse

themselves from related discussions and voting.

4.2.2. Act with honesty and integrity and conduct themselves in a manner consistent

with the nature and responsibilities of Golden Ears Pickleball Club’s business.

4.2.3. Be independent and impartial and not be influenced by self-interest, outside

pressure, expectation of reward or fear of criticism.

4.2.4. Ensure that Golden Ears Pickleball Club’s financial affairs are conducted in a

responsible and transparent manner with due regard for all fiduciary

responsibilities.

4.2.5. Conduct themselves openly, professionally, lawfully and in good faith in the

best interests of Golden Ears Pickleball Club.

4.2.6. Self-report any criminal investigation, conviction, or existing bail condition.

4.2.7. Keep informed about Golden Ears Pickleball Club’s activities, the provincial

sport community and general trends in the sectors in which they operate.

4.2.8. Exercise the degree of diligence required in the performance of their duties

pursuant to the laws under which Golden Ears Pickleball Club is incorporated.

4.2.9. Maintain confidentiality at all times and not disclose any confidential

information to third parties without the express permission of the executive

team. This includes information related to the club's finances, membership, and

operations. Breaching confidentiality can result in severe consequences,

including dismissal from the executive team.

4.2.10. You are expected to work collaboratively with other members of the club,

sharing ideas, and working together to achieve common goals. Ensure that all

individuals are given an opportunity to express opinions and that all opinions

are given due consideration and weight.

4.2.11. Respect the decisions of the majority of the Board and resign if unable to do

so.

4.2.12. Commit the time to attend meetings and be diligent in preparation for and

participation in discussions at such meetings. You are expected to respond to

messages in a timely manner. This includes emails, text messages, and any

other form of communication related to the club's operations. You may be

assigned tasks related to the club's operations. It is expected that you will

complete these tasks within the designated timeframe and to the best of your

ability.

4.2.13. Have knowledge and understanding of Golden Ears Pickleball Club governance

documents.

4.2.14. Directors are forbidden to act outside of their assigned roles without

permission from the Executive Board. Any actions taken without direction or

permission may result in disciplinary action.